Data Protection & Privacy Policy


Notification of processing of personal data

It is required under data protection legislation to advise individuals about the processing of personal information, i.e., why this information is being collected. Please see our Privacy Policy below.

How will this information will be used and the circumstances in which it will be disclosed.

"Where a request for personal data is received by a PIO from an enforcement body (Including but not limited to Local Authorities, AHVLA, Police, VOSA, Official Veterinarians, DARD Veterinary Service Enforcement Branch, the courts and the FSA) the organisation must consider the request under the Data Protection Act 1998 and, in particular, consider whether the exemption provided for in section 29 of the Act (data processed for the prevention of crime etc) applies. Where the criteria of the exemption are met, PIOs would be expected to release the information requested directly to the requestor. Please note that organisations are expected to work in support of the CA and enforcement authorities in enabling the efficient and effective operation of the regime."

The information is used for assisting in tracing the owners of straying, lost or stolen horses and to reduce malpractice in the sale of horses and ponies. The data collected for this purpose will be adequate, relevant and not excessive for this purpose.


The Cleveland Bay Horse Society is committed to protecting your privacy. This policy describes how CBHS collects and uses information about people who visit our website. If you have any queries about how CBHS uses your information or this privacy policy, please contact The Cleveland Bay Horse Society, Great Yorkshire Showground, Harrogate, North Yorks, HG2 8NZ or email:

How do we collect information?

We obtain personal information about you when you make an enquiry, join us as a member or friend, make a donation to us or purchase merchandise. We may also receive information about you from our supporters when they are fundraising.

What information do we collect?

Information collected may include: name, date of birth, postal address, email address, telephone number and payment details. We also collect general information about the use of our website, such as which are the most popular pages or items, where website visitors come from and how long they spend on our site, including forums.


PayPal automatically encrypts your confidential information in transit from your computer to Paypal's using the Secure Sockets Layer protocol (SSL) with an encryption key length of 128-bits (the highest level commercially available). Before you even register or log in to the PayPal site, their server checks that you're using an approved browser - one that uses SSL 3.0 or higher. Once your information reaches the PayPal site, it resides on a server that is heavily guarded both physically and electronically. PayPal servers sit behind an electronic firewall and are not directly connected to the internet, so your private information is available only to authorized computers.

The Cleveland Bay Horse Society takes appropriate measures to ensure that your personal information is kept secure, accurate, up to date and kept only for as long as is necessary for the purposes for which it is collected.

How do we use your information?

We will use your personal details to provide you with the information, goods or services you have requested from us; to create your membership or contact record; to manage our payment processes and to carry out our charitable activities, including fundraising.

We may analyse the information we collect to create a profile so that we can contact you with relevant information.

We may need to share your information with our service providers for the purposes described above.